AIRHOP LIMITED PRIVACY NOTICE
Please read this Privacy Notice. It relates to how we hold and process your information (data) and explains your rights.
Who we are
At AirHop, we are committed to maintaining the trust & confidence of our visitors to our park, to our website & in general. In particular, we want you to know that AirHop is not in the business of selling, renting, or trading email lists with other companies and businesses for marketing purposes.
AirHop Limited (AirHop) is registered with the Information Commissioners Office. Our registration number is ZA229665 for AirHop Guildford. Our registered office is at 5 Patchway Trading Estate, Britannia Road, Patchway, Bristol, BS34 5TA.
If you have any issues or queries regarding our Data Protection policies, the person responsible for this at AirHop is Filipe Bras, who can be contacted at [email protected].
We are a data controller of the information we hold about you as a customer, or if you have given us consent to use your information, or if you are a visitor to our website.
What information we collect & how we use the information
How we will use your information will depend upon the reason you gave us the information and whether consent has been provided by you.
(1) Booking Information
When you book a session/s at AirHop, we will collect your name, email address, home address, contact telephone number and payment details as part of the booking process. This is used by us for the purposes of the contract between us and you to use AirHop and attend the session/s. We also use the information from you for our own internal monitoring of the use of our facilities, troubleshooting [in reference to issues with our booking system], data analysis, testing, research, statistical and survey purposes. This is on the basis that it is in the legitimate interests of our business to collect this information for this purpose.
(2) Waiver Form
We require all those who use our facilities to complete a waiver form (whether on their own behalf or those of any children for whom they are the parent or guardian). We use this information for the purpose of ensuring that you are fit and able to use our facilities and as a safeguard in the event of any accident. This is on the basis that it is in the legitimate interests of our business and also in our customers’ legitimate interests to ensure that we maintain such records in order to be able to ensure that you are fit and able to jump and also in order for us to ensure that we have carried out adequate records and checks on our customers.
(3) Marketing Details
If you wish to receive marketing information via emails or SMS then we require you to complete a consent form to do so. The consent you provide allows you to specifically opt in to what information you would like to receive from us and by what method/s and we may from time to time send you details. You may withdraw your consent at any time. If you wish to withdraw consent, please log in to your account at www.airhop-guildford.com and select ‘My Details’.
(4) Call Centre
When you contact our customer services number, we will record the call. The reason we do this is for quality assurance and in order to be able to actively deal with any complaints and we do this in the legitimate interests of our business and also in our customers’ legitimate interests.
We monitor and record the areas of our premises where activities take place. This does not include the changing rooms. The purpose of this monitoring is to ensure a safe environment for all users of our facilities and is therefore it is in the legitimate interests of our business and also of all customers.
(7) Photography and Videos
From time to time, we may photograph or video customers using the facilities at AirHop. If any photography or videoing is to take place then we will inform those attending to use our facilities at that given time. We do this as we use some photographs and videos on occasion for marketing purposes. This may be on our website, in promotional literature, flyers, emails, social media, press advertising and in adverts. We consider that showing people enjoying the use of our facilities is in the legitimate interests of our business but if a customer does not want to be photographed or filmed then they have the option of informing a member of staff when they attend to jump.
Where we hold your information
We will only use the information you have given or that we have taken from you for the permitted purpose it was obtained.
We will not disclose your information to anyone else nor transfer your information outside the European Union. However, please note that our computer network is controlled by our IT providers (IT Support Business) and your information will therefore be shared with them. Also, if you have consented to us allowing your information to be used for promotional purposes then your information will also be shared with our digital distribution third-party ‘MailGun’. We have written agreements in place with such third parties to ensure that they have an obligation to use your information only as we direct, not to use it for any other purpose, and not to disclose your information to any third party.
We have a legal obligation to keep your information relevant, accurate and up to date, and secure and we will endeavour to do so.
How long we keep your information
This depends upon the reason that we hold your information.
(1) Information you gave to us to book to use our facilities will be destroyed as soon as possible afterwards, including payment details. This is however with the exception of the waiver form you complete to use our facilities. We will retain these completed forms electronically for a period of six years in case we need to refer to them at any stage in the future to deal with any claim or complaint. In the case of a child, we will retain the waiver information for a period of 3 years after their 18th birthday. Thereafter, they will be destroyed.
(2) All call recordings made via our call centre are retained for a period of 6 months, after which time they are deleted. However, if during that six month period we should receive a complaint then we may hold a particular recording or recordings to which the complaint relates until we have investigated the complaint and it has been resolved.
(3) Information you gave us for promotional purposes will be retained by us indefinitely. However, you do have the right to withdraw your consent (either in full or for any particular aspect of the consent) at any time. Information as to how you can do so is given in our promotional emails and SMS messages or can be found by logging in to your account at www.airhop-guildford.com and select ‘My Details’.
(5) We retain CCTV recordings for six years in case we need to refer to them at any stage in the future to deal with any claim or complaint, we may extend the duration as to how long we keep this information in the event of legal obligations. Thereafter, the recordings are destroyed.
You are entitled to receive confirmation from us that we are processing your information, what that information is, and also to obtain copies of the information.
You are also entitled to ensure that your information is correct and ask for it to be rectified if it is not.
In addition, you have the right to object to our processing your information and ask that it be deleted. However, whether we agree to the deletion will depend upon the circumstances and whether we consider it necessary to retain the information for the original purpose for which it was obtained in line with the lawful basis we have given for processing the information.
You also have the right to ask that we transfer information to a third party.
If you would like to exercise any of these rights, then please email our Data Protection Officer at [email protected].
If you have any cause for complaint, or do not believe that we are processing your information in line with our obligations, then you can contact our Data Protection Officer, Filipe Bras on [email protected], alternatively, you may also contact the Information Commissioner’s Office whose details can be found at www.ico.org.uk or seek legal advice.